How to Accept or Reject Tracked Changes to a Document in Word 2003

Tracked changes in Word 2003 are like a professor's handwritten comments on a term paper. You can use it to electronically review and edit any Word document. Here's how to accept or reject the changes.



Step1
Send your document to an editor.


Step2
Before making any changes to the document, the editor must click "Tools" and then "Track Changes." A new toolbar appears, and changes to the document are thenceforth marked. Deletions, insertions and other editing changes will appear in a second color, underlined or with a comment.


Step3
When the editor finishes, he or she must save the document and send it back to you.


Step4
Review the changes. To accept a change, right-click on a tracked change and select "Accept." This removes the tracking mark and the text now appears pristine. To dismiss a change, right-click on a tracked change and select "Reject." This removes the tracking mark and returns the text to its original state. For example, an insertion will vanish and a deletion will reappear.


Step5
The editor may have inserted comments as well. Click the "New Comment" button from the reviewing toolbar to respond to them.


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How to Draw Picture Placeholders in PageMaker Documents

You can place graphics in PageMaker 6.0 and 6.5 either directly on the page or inside a picture placeholder (for more accurate placement).




Step1
Select one of the three picture placeholder tools in the PageMaker toolbox (the placeholders are a rectangle, oval, and hexagon containing an "X").


Step2
Point to the position on the page where you want to place the picture placeholder.


Step3
Drag to form the placeholder.


Step4
Position the graphic by selecting the placeholder, then dragging it where you want it. Use rulers to position the placeholder precisely.


Step5
To insert a graphic, select the placeholder, then use the Place command in the File menu.

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How to Change Fonts in PowerPoint

You may want to change fonts in your Microsoft PowerPoint 98 or PowerPoint 2000 presentation to make certain text stand out or to create a consistent style throughout your presentation. You can change the font in your whole presentation at once or just on a specific slide.


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Step1
Open your PowerPoint presentation.


Step2
Click anywhere in any slide.


Step3
Go to the Format menu and select Replace Fonts.


Step4
Select the font you want to use from the drop-down menu below the word "With."


Step5
Click Replace. All of the fonts on all of the slides in your presentation will change to the font you selected.

Change the Font on a Specific Slide


Step1
Open your PowerPoint presentation.


Step2
Go the slide whose font you want to change.


Step3
Select the text you want.


Step4
Go to the Format menu and select Font, then select the font and font features you want to use.

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How to Add a Custom Menu to an Excel Toolbar

It's easy to customize your Excel toolbar and menus. You can make your own menu with commands you most commonly use and stick it in the toolbar. These steps work with Microsoft Excel 97.



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Step1
Open Microsoft Excel.


Step2
Display the toolbar that contains the menu where you want to add your command.


Step3
Open the Tools menu and select Customize.


Step4
Select the Commands tab.


Step5
In the Categories box, click New Menu.


Step6
Drag New Menu from the Commands box to the desired location on toolbar.


Step7
Right-click the new menu and select Name.


Step8
Type a name for the menu in the Name box. Press Enter.


Step9
Now add commands to the new menu, following the steps in the next section.

Adding a Command to a Menu


Step1
Open the Tools menu and select Customize.


Step2
Select the Commands tab.


Step3
Click your new menu on the toolbar. A box will appear below it.


Step4
In the Categories box, select the category for the command.


Step5
Drag the command you want from the Commands box to the new menu's box on the toolbar. When the menu displays a list of menu commands, point to the location where you want the command to appear on the menu on the toolbar, and then release the mouse button.


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How to Add a Background Picture to a Microsoft Word Document

You can change the background color in a Microsoft Word 97 and 2000 (for PC) and 98 (for Macintosh) document to a picture when you want to add some pizzazz to your document. This feature is available only in Online (or Web) Layout view and doesn't print. You see it only on your screen.

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Step1
Go to the Format menu and select Background.


Step2
Select Fill Effects in the Background window.


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Step3
Select the Picture tab.


Step4
Click the Select Picture button.


Step5
Navigate to a picture file on your computer and click OK.


Step6
Click OK when the Fill Effects window returns and the picture you selected is in the Picture box and Sample box.

How to Add a Background Color or Pattern to Excel Cells

Adding color to highlight your column labels or your totals can make your worksheet easier to read and use. Use the Patterns option to add background color and patterns to your worksheet. These steps work with Microsoft Excel 97.



Step1
Start Microsoft Excel and open the file you want to change.


Step2
Select the cells in which you want to add a background color.


Step3
Open the Format menu and select Cells.


Step4
In the Format Cells dialog box, select the Patterns tab.


Step5
Click the color you want to use as a background color.


Step6
Click on the arrow head to open the Patterns menu.


Step7
Click the pattern you want to use as a background.


Step8
Click the color you want the pattern to use.


Step9
Select OK to accept the changes.


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How to Add Special Characters to a Windows Document

"Special characters" include the many accents that occur in languages other than English, as well as copyright signs, trademark signs and so on. You must have the Character Map accessory installed on your computer.



Step1
Open the Character Map from the Start menu. (Choose Start, then Programs, then Accessories, then Windows System Tools and finally Character Map.)


Step2
Click on Fonts to select the font you want to use.


Step3
Locate the special character that you want to use, and click on it.


Step4
Click on the Select button. An image of the character will appear in the text box above the Select button.


Step5
Click on the Copy button. Your character is now copied to the Clipboard.


Step6
Click Close.


Step7
Go to the document that is to receive the special character. Put your cursor at the spot where you want the character to appear.


Step8
Paste the character into your document (Control + v from the keyboard or Paste from the Edit menu). Your character appears on the document.


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How to Add Headers and Footers to Excel Documents

What page is that? Those days are over; headers and footers in your Excel report remove this problem. Add page numbers, file names, and the date to the top or bottom of each spreadsheet page. These steps work with Microsoft Excel 97.


Step1
Start Microsoft Excel and open the file you want to change.


Step2
Open the View menu and select Header and Footer option.


Step3
In the Page Setup dialog box, click the Custom Header or Custom Footer button.


Step4
Click inside the Left section, Center section or the Right section.


Step5
Click the A icon to change the font styles.


Step6
Click the # icon to insert page numbers.


Step7
Click the ++ icon to insert the number of pages in the document (so if you wanted the header or footer to read "Page X of 25," you'd click the # icon followed by the ++ icon).


Step8
Click the date, time, file name or tab icon to insert those items.


Step9
Click OK to accept the changes.

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How to Add Fields to a Microsoft Access Table

When you created your Access table, you entered the fields you wanted at that time. But later you might realize that you need one or more new fields. Say, for example, you made a database of friends' addresses, but didn't include a field for a middle initial. Then you get two friends with the same name. Uh oh. Add a field. These instructions work for Access 97.



Step1
Open your database file in MS Access.


Step2
Use the F11 key to open the database view.


Step3
Click on the Table tab. A list of tables will appear.


Step4
Select the table you want to use, then click Open. The table appears.


Step5
Place your cursor in the field directly prior to where you want your new field to appear. For example, if your columns are named red, green, and yellow, and you want a new column to appear between red and green, then place your cursor in red.


Step6
From the Insert menu, click on Column. A new column appears directly to the right of your cursor location. This column will be named Field 1.


Step7
Right-click on the label Field 1. A menu appears.


Step8
Click on Rename. The column label will turn black, indicating that you can enter information from the keyboard.


Step9
Rename your column and press Enter.


Step10
Save your database file.