How to Add Special Characters to a Windows Document

"Special characters" include the many accents that occur in languages other than English, as well as copyright signs, trademark signs and so on. You must have the Character Map accessory installed on your computer.



Step1
Open the Character Map from the Start menu. (Choose Start, then Programs, then Accessories, then Windows System Tools and finally Character Map.)


Step2
Click on Fonts to select the font you want to use.


Step3
Locate the special character that you want to use, and click on it.


Step4
Click on the Select button. An image of the character will appear in the text box above the Select button.


Step5
Click on the Copy button. Your character is now copied to the Clipboard.


Step6
Click Close.


Step7
Go to the document that is to receive the special character. Put your cursor at the spot where you want the character to appear.


Step8
Paste the character into your document (Control + v from the keyboard or Paste from the Edit menu). Your character appears on the document.


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How to Add Headers and Footers to Excel Documents

What page is that? Those days are over; headers and footers in your Excel report remove this problem. Add page numbers, file names, and the date to the top or bottom of each spreadsheet page. These steps work with Microsoft Excel 97.


Step1
Start Microsoft Excel and open the file you want to change.


Step2
Open the View menu and select Header and Footer option.


Step3
In the Page Setup dialog box, click the Custom Header or Custom Footer button.


Step4
Click inside the Left section, Center section or the Right section.


Step5
Click the A icon to change the font styles.


Step6
Click the # icon to insert page numbers.


Step7
Click the ++ icon to insert the number of pages in the document (so if you wanted the header or footer to read "Page X of 25," you'd click the # icon followed by the ++ icon).


Step8
Click the date, time, file name or tab icon to insert those items.


Step9
Click OK to accept the changes.

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How to Add Fields to a Microsoft Access Table

When you created your Access table, you entered the fields you wanted at that time. But later you might realize that you need one or more new fields. Say, for example, you made a database of friends' addresses, but didn't include a field for a middle initial. Then you get two friends with the same name. Uh oh. Add a field. These instructions work for Access 97.



Step1
Open your database file in MS Access.


Step2
Use the F11 key to open the database view.


Step3
Click on the Table tab. A list of tables will appear.


Step4
Select the table you want to use, then click Open. The table appears.


Step5
Place your cursor in the field directly prior to where you want your new field to appear. For example, if your columns are named red, green, and yellow, and you want a new column to appear between red and green, then place your cursor in red.


Step6
From the Insert menu, click on Column. A new column appears directly to the right of your cursor location. This column will be named Field 1.


Step7
Right-click on the label Field 1. A menu appears.


Step8
Click on Rename. The column label will turn black, indicating that you can enter information from the keyboard.


Step9
Rename your column and press Enter.


Step10
Save your database file.

How to Add Data to a Microsoft Access Table

This is how you get your information into a database table you've set up. These instructions work for Access 97.



Step1
Launch MS Access and open your database.


Step2
Use the F11 key to switch to the database window.


Step3
Click on the Table tab. A list of tables appears.


Step4
Select the table that you want to use, then click Open. The table appears. Each horizontal row represents one record. Each column in the row represents a field in the record.


Step5
Click in the first cell in the empty record.


Step6
Type the information that should go there.


Step7
Move from one horizontal column to the next by using the Tab key or by clicking in the column.


Step8
When one record is complete, a new, blank record will automatically appear at the bottom of the rows.

How to Accept or Reject Tracked Changes in a Microsoft Word Document

Okay, you've used the tracked changes feature, but now you want to get rid of all those marks! Here's how to do that for a Microsoft Word 97 or Word 2000 (for PC) or Word 98 (for Macintosh) document.

Step1
Select the changed text.


Step2
Go to the Tools menu and select Track Changes.


Step3
Select Accept or Reject Changes.


Step4
In the dialog box that appears, use the Accept or Reject buttons to accept or reject the selected changes.


Step5
To accept or reject more changes, use the Find buttons to go to the previous or next change.